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Tenet PULSE Survey link and resources

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Your participation in the Tenet PULSE Physician Survey is essential, and the deadline is approaching, on June 6.

This is a brief, 8-question online survey that is easy to complete, and is confidential.

You will need your unique passcode. This was emailed to you May 19 from physiciansurvey@coniferhealth.com. If you don't have easy access to that email, you may contact the President or Growth Officer at the Baptist hospital most convenient to you. (Contact information is below for your convenience.)

Complete your survey here: http://opinionsurvey.coniferhealth.com/Physician/2014

We encourage each member of the Baptist Health System medical staff to participate. This is your chance to offer confidential assessments and suggestions regarding the practice environment within Baptist.

Regards,
William H. Bradshaw, M.D., F.A.C.S.

President, Medical Staff 2013-2015
Baptist Health System

Graham Reeve
President and Chief Executive Officer, Baptist Health System

Contacts to obtain your unique password
BMC -- John Turton, 210-297-7600, jrturton@baptisthealthsystem.com
BMC -- Tammy Windsor 210-393-3396 tjwindso@baptisthealthsystem.com

MTBH -- Andy Harris, 210-297-3600, amharris@baptisthealthsystem.com
MTBH -- Raul Zertuche, 210-326-1307, rjzertuch@baptisthealthsystem.com

NCBH -- Bill Waechter, 210-297-4600, bwaecht@baptisthealthsystem.com
NCBH -- Wendee Murphy, 210-288-5607, wwmurphy@baptisthealthsystem.com

NBH -- Michael Poore, 210-297-2600, jmpoore@baptisthealthsystem.com
NBH -- Ryan Denman, 210-262-4467, rndenman@baptisthealthsystem.com 

SLBH -- John Knox, 210-297-5600, john.knox@baptisthealthsystem.com
SLBH -- Liza Gonzales, 210-412-7906, lmgonza5@baptisthealthsystem.com

 


Healthy Workplace Recognition Program

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The San Antonio Business Group on the Health (SABGH), in collaboration with the Mayor’s Fitness Council recognized San Antonio businesses through the 2014 Healthy Workplace Recognition Program.

Read this if your Medical Record Viewer is missing

Are you receiving reimbursements owed to you?

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Encourage your staff to register for the fully online Associate of Applied Science in Healthcare Information Technology –specializing in Coding, a program of the BHS School of Health Professions.

With ICD-10 delayed by yet another year, it may be a good time to polish your ICD-9 late effects coding skills. Not only will this help improve your reimbursement when addressing and treating late effects, but it will also teach you coding conventions that you’ll have to know under ICD-10 as well. But choosing late effects codes isn’t always an easy task.

Strategies such as using keywords to detect late effect, assigning secondary diagnoses, following other rules for stroke coding, describing unnamed CVA conditions - can support your physician’s services more accurately and therefore increase the odds to collect your full fee.

Moreover, in its May 12 Federal Register posting, the OIG proposed changes to the Civil Monetary Penalties regulations to add penalties, assessments and exclusions for five additional reasons. This means that you could potentially face financial penalties, or even exclusion, if the OIG requests your records and you don’t submit them in a timely manner.

The OIG’s proposal also suggests increasing the amount that you’ll be fined if you fail to report an overpayment within the later of A) 60 days after the date the overpayment is identified or B) the date of any corresponding cost report due. The proposed default penalty for this in the OIG’s new document is listed as “up to $10,000 for each day a person fails to report and return an overpayment by the deadline.” (Adam Allen, Coding Institute.org., June 2, 2014)

An educated well-trained professional workforce is the best defense.

Baptist Health System School of Health Professions (member of Tenet family). Enrollment for Fall Semester is open now! Please visit www.bshp.edu for more information and to apply.

NCBH Pedi Floor dedication event is June 25

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Plan to attend this very special dedication and private tour of the new NCBH Pediatric Floor, preceding the Pediatric Ops meeting. Gourmet lunch included.
NCBH-pediHTMLInvite

Celebrate the completion of the NCBH expansion at June 26 ceremony

Simple steps for new process on medication waste management

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Pharmaceutical waste management (both hazardous & non-hazardous)
Important new process changes beginning June, 2014

  • CHEMOTHERAPY NOT USED OR PARTIALLY USED MUST BE RETURNED TO PHARMACY FOR PROPER DISPOSAL. DO NOT DISPOSE IN THE YELLOW TRACE BIN UNLESS EMPTY.
  • CONTROLLED SUBSTANCES WASTE MUST BE WITNESSED AND DISPOSED OF IN THE RX-DESTROYER
  • ALL NON-HAZARDOUS MEDICATIONS WASTED MUST BE EITHER RETURNED TO PHARMACY OR DISPOSED OF IN THE RX DESTROYER

HOW TO DISPOSE IN RX DESTROYER:

1. Place medication into RX Destroyer.

  • Place tablet/caps/patch directly into RX Destroyer
  • Remove content from vials and squirt into RX Destroyer.Dispose of empty vials and empty ampules in the sharps container.
  • Drain remaining IV Controlled Substance infusion into RX-Destroyer.Dispose of empty bag into the trash.
  • Remove content from PCA syringe and squirt into RX Destroyer.Dispose of empty PCA syringe in sharps container.

2. Place the ventilated cap back on the bottle

3. Invert the bottle twice

4. Reuse until full (1” from top of bottle)

5. Discard in Trash when full

 

Fourth Friday CME explores gene panel testing implications


3rd Quarter Schedule dates set for Multidisciplinary Breast Cancer Conference

Fireworks Safety

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Fireworks are fun to watch, exciting to hear, and a wonderful way to mark a special occasion. Most people have fond memories of watching a dizzying display of starburst fireworks light up the night sky. Others, unfortunately, may recall a trip to the hospital emergency room because of a fireworks-related injury.

Introducing The Sleep Center at Baptist Medical Center

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Save the date July 30, 11 a.m. to 2 p.m. to tour the new Sleep Center located in Suite 400 (4-A) at Baptist Medical Center.

 
Enjoy an on-the-go gourmet lunch from the sushi bar with additional chef specialties while you tour the new unit and receive educational information on the benefits of sleep medicine.

RSVP by July 25 to (210) 297-7005.

3 dates for free CME and introduction to new South Texas Lung Institute

Reminder: Your responsibilities in a Code Grey

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MEMORANDUM

To:       Members of the BHS Medical Staff
From:   David Siegel, MD, JD, FACEP, FACP
Date:   July 14, 2014
RE:      Required Medical Staff Education on Code Grey-Disaster Planning

The Joint Commission requires that the medical staff be educated about their role in a Code Grey disaster.  The updated information below on Code Grey has been condensed to include the most pertinent facts. Please review.

A Code Grey is the South Texas Regional Advisory Committee’s standardized hospital alert for disasters and subsequent hospital response. As an important member of the San Antonio community, the Baptist Health System maintains capability to respond to a variety of man-made and natural disasters.  Key to this capability is the ability to have adequate numbers of health care professionals to care for any and all persons who come through our doors requiring care.

The Joint Commission Hospital Accreditation Standard (EM.02.02.07 EP 8) states:           

The hospital communicates in writing with licensed independent practitioners (LIP) regarding their roles in emergency response and to whom they report during an emergency.  

We believe that by using those physicians who are in-house and by calling in the MedFirst physicians, we will be able to handle most scenarios. However, it is possible that the needs of a particular situation may exceed our ability to provide timely care with internal resources. Therefore, we ask that you be available to respond to community needs if that becomes necessary.

In the event of a large event, we will ask you to be available to respond to our casualties. You will be contacted by phone, email or blast fax and told that there is a “Code Grey”. You will be asked to report to your designated primary hospital and be prepared to care for patients within the normal scope of your awarded privileges. If you are called, you will be told where to check in at your designated hospital and await further instructions.

In order to better prepare our physicians to respond to a “Code Grey,” BHS physicians will be educated on their emergency situation role during initial orientation.  Annual refresher education will be conducted through and EOC Monthly News Flash.  BHS will communicate in writing on roles, responsibilities and reporting instructions of LIPs through semiannual newsletters. 

The Baptist Health System appreciates the care and services that you provide to your patients.

FaxScripts makes sending reports to non-BHS colleagues easy

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Dear Medical Staff Member, 

To enhance continuity of care, Baptist Health System is pleased to announce the ability to send dictated patient reports via fax to non-BHS affiliated physicians, available later this month.

As you know, all Baptist physicians can access their patient reports through our physician portal or through the report delivery process for your office known as Medicity. However, your referring physicians who are not BHS-affiliated must today go through a cumbersome process of making individual requests to the BHS Health Information Management/Medical Records office to retrieve the records of the care provided by you to their patients.

So how can you facilitate delivery of clinical reports to the physician who needs it after discharge? You simply dictate the full name of the non-BHS physician at the conclusion of your report- plus any specific identifying information.  

For example, non-BHS affiliated Dr. Smith sends you a patient for hospital care. When you  conclude your dictated reports, clearly state, "Send a copy to Dr. John Smith, cardiologist in New Braunfels". The transcriptionist will identify the physician name and contact information in the database, and the preliminary report will be auto-faxed to the requested office (in this case- Dr. Smith in New Braunfels).

We hope you will find this service helpful for your physician referrals and for your patient continuity of care.  

Please contact us at 210-297-7711 if you have any questions or need further assistance.

William H. Bradshaw, M.D., F.A.C.S.                   Richard Walker
President, Medical Staff 2013-2015                     VP, Health Information Management

Baptist Health System                                        Baptist Health System

State issues measles alert

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headerspecial

Texas Investigating Potential Measles Exposures
A health alert issued by the Texas Department of State Health Services (DSHS) advises physicians to consider measles in their diagnoses. The department published the alert following notification by the Kansas Department of Health and Environment that more than 30 Texans may have been exposed to the highly contagious disease at a Wichita, Kan., softball event during the Fourth of July weekend.                          

At least three Texas recreational softball teams traveled to Wichita to participate in a tournament, held at the South Lakes Sports Complex. DSHS is investigating to determine who may have been exposed.

The department has not yet identified any Texas measles cases associated with the event. Last year, there were 27 reported measles cases in Texas and none in 2012.

The alert urges health care professionals, hospitals, laboratories, schools, childcare facilities, and others to report to local health departments patients suspected of having measles, as required by Texas law. Lab confirmation isn't required to report measles suspects, and reports can be made by calling (800) 705-8868.

According to the alert, the measles incubation period is about two weeks from exposure to onset of rash but may be as short as one week or as long as three weeks. People are contagious from four days before onset of rash to four days after the appearance of rash. The rash usually begins on the face and spreads to the trunk. Other symptoms include fever (higher than 101 degrees), cough, runny nose, and sore eyes.

The alert includes information on measles testing, prophylaxis, and exclusion criteria. Postexposure prophylaxis recommends measles, mumps, rubella (MMR) vaccine for those exposed (6 months and older) without evidence of immunity to measles. MMR vaccine should be administered within three days of exposure.

Physicians should check all patients' vaccination history and offer vaccine to anyone who is not up to date with the vaccine schedule, the alert states.

The alert's guidance on health care worker immunity advises all health facilities to ensure they have current documentation of measles immunity status for all staff members — not just health care professionals. Documentation of immunity includes:

  • Birth prior to 1957,
  • Written record of receipt of two doses of MMR vaccine, or
  • Positive serological titers.

Exposed health care workers without documented immunity should be excluded from work from days five to 21 after exposure.

DSHS urges anyone in Texas who attended the Wichita softball event to call the department at (512) 776-7676 to report the potential exposure.





Tips for Caring for Central American Immigrant Families
So it’s a typical day at your office. You walk into the exam room to find a Honduran mother and her two young children, brand new to this country and fresh off a bus ride from the Border Patrol processing station in McAllen.

What do you have to do to make sure they’re healthy and to protect your community from disease?

Adults crossing the border with children constitute a unique population in the current immigration crisis. They make up about 20 percent of the tens of thousands of Central Americans coming into the country through the Rio Grande Valley now, according to Texas Department of State Health Services Executive Commissioner David Lakey, MD.

Unaccompanied minor immigrants are processed through the Office of Refugee Resettlement and receive health screens and immunizations. But adults with children are processed differently and are being released directly by the Border Patrol. They typically end up at the bus station and are sent to destinations across the country where they have other family members. Dr. Lakey has asked federal officials to conduct full health screenings for this population, but that is not happening yet.

The Border Patrol is not tracking where these families are going, so TMA can’t alert you ahead of time if they may show up at your practice. As a service to physicians who see these adults and children, we are sharing a link to the Advisory Committee on Immunization Practices recommended immunization schedules for persons age birth through 18 years. The link includes catch-up schedules and minimum intervals between doses for children whose vaccinations have been delayed.

In addition, while some families will have their immunization records with them, children entering childcare or school may need assistance with the required vaccinations.

If you are interested in volunteering your services at the border, DSHS is keeping a list of physicians and sharing that information with local health officials. Please contact DSHSborderissues@dshs.state.tx.us.

Notice: Transcription services will be down for maintenance Sunday morning July 27

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A planned emergency maintenance window for eScription physician dictation services is scheduled from 2 a.m. - 7 a.m. this Sunday, July, 27th. 

Our physician dictation support team has very recently been made aware of an incompatibility issue which must be addressed to avoid unexpected system downtime. Transcription services will be unavailable on Sunday, July 27th from 2 a.m. - 7 a.m.  Please keep in mind any STAT dictations during the downtime will not be processed until the medical transcriptionists are able to access the system.

Physicians, you may dictate during the downtime, but be aware that reports will not be transcribed until after 7 a.m.  There may be a delay due to backlog that morning.  If there is any type of Stat report or transfer report, you will need to provide something handwritten in the interim.

TDSHS Health Advisory on Clyclospora infections in Texas

Tenet Memo

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tenet header_baggett
Date:  August 1, 2014
 To: Hospital Leaders
 Subject: Use of Intraperitoneal Power Morcellation to Remove Uterine Fibroids - Update

Considering mounting medical evidence regarding the incidence of occult leiomyosarcoma (smooth muscle connective tissue tumor) in fibroid tumors among women undergoing fibroid removal using power morcellation and the announcement from Ethicon, a Johnson and Johnson company, to remove their power morcellator (WSJ article attached) from the marketplace, Tenet Healthcare facilities will discontinue performing laparoscopic removal of uterine fibroids using a power morcellator beginning August 7, 2014.

Cases currently scheduled through August 7 in which the use of power morcellation is planned may proceed; however, physicians are encouraged to consider alternate approaches. If the decision is made to proceed with power morcellation in these cases, the associated risks of this technique, particularly with respect to possible dissemination of occult malignancy, must be reviewed with the patient by her surgeon in advance and documented through use of the Addendum Consent previously implemented on May 7 and Morcellation Consent Addendum Final for your convenience.

Our focus is to provide the safest, highest quality care for our patients and fortunately there are other minimally invasive options available to women for fibroid removal.

Regards,
Kelvin

CDC resources regarding known or suspected Ebola infection

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M E M O R A N D U M

TO:               Baptist Health System Medical Staff
FROM:          David M. Siegel, MD, JD, FACEP, FACP
                     Interim Regional Chief Medical Officer, Texas Facilities,
                    Tenet Healthcare Corporation
SUBJECT:     CDC resources available regarding  patients with known or suspected
                    Ebola virus disease

Ebola Hemorrhagic Fever is unlikely in San Antonio, however, we are sharing with our medical staff two documents prepared by the Centers for Disease Control (CDC) that offer guidelines for evaluation, infection prevention and control of this disease. These would be especially useful to emergency medicine specialists, internal medicine and family practice physicians.  Please review the documents linked below, or go directly to the CDC website for information.

Guidelines for Evaluation of U.S. Patients Suspected of  Having Ebola Virus Disease

Infection Prevention and Control Recommendations for Hospitalized Patients with Known or Suspected Ebola Hemorrhagic Fever in U.S. hospitals


Review request for Cardiothoracic Surgeons & Interventional Cardiologists

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Dear Cardiothoracic Surgeons and Interventional Cardiologists,

A key initiative within Baptist Health System is development of an evidence-based Operative and Invasive Review process to ensure we all meet our patient safety priorities. We have incorporated current cardiac evidence-based clinical criteria into a draft policy and series of forms for your review. We are seeking your review and suggestions to make these documents easy for you to use.

Purpose/goal
Adoption of evidence-based practices for improved patient safety, consistency, and communication, is the underlying goal of this initiative. You will see that the policy and related forms prompt physicians to prospectively document appropriate use for criteria across a series of procedures, including Implantable Cardiac Defibrillators (ICDs), CABG, Valve Replacement, and Cath PCI cases.

How does this impact you? The policy requires that the Cardiac Surgeon or Cardiac Interventionist performing the CABG, Valve, ICD or PCI document appropriateness on the appropriate tool before the procedure is performed. In the event of an emergency, documentation will be required immediately following the procedure. For example, if the patient is scheduled for a diagnostic cath and proceeds immediately for an intervention, the documentation would be required immediately following the PCI procedure.

Timeline
The draft policy and forms will be available in all of the Baptist Operating Rooms and Catheterization Labs effective August 18, to allow us ample time to incorporate the documentation process into our operations by the effective date of September 1, 2014.

We do recognize that this process is not going to be perfect by our desired implementation date of September 1; however, we would like to make this the best process to start with hopes of continuing to refine the process moving forward.  

What we ask you to do
Please review the DRAFT Operative and Invasive Procedures Appropriateness Review policy and ten respective forms (e.g., intervention indication tools), and provide feedback on how best to make these forms more user-friendly for you. As you review, some questions to consider:

  • Do we have the right titles on the form and easy to understand for you and the staff?
  • Do the directions on how to complete the tool make sense?

Locate forms here

Policy

Policy attachment 

Form #1 (Aortic Valve)

Form #2 (Implantable Cardiac Defibrillator [ICD] Indication Tool)

Form #3 (lnfective Endocarditis)

Form #4 (Method of Revascularization: options)

Form #5 (Mitral Valve)

Form #6 (Patients with Acute Coronary Syndromes)

Form #7 (Patients with Prior Bypass Surgery [without ACS])

Form #8 (Patients Without Prior Bypass Surgery)

Form #9 (Prosthetic Valve)

Form #10 (Tricuspid Valve)

We will be providing additional information to each facility's Cardiovascular Committee meetings, which we anticipate to be the Cardiovascular Committee that is outlined in the draft policy.   These groups will be receiving monthly reports on the progress of our implementation as well as the findings.

We appreciate your support as we work to incorporate the Operative and Invasive Appropriate Review process into Baptist Health System. I am confident this will improve patient safety within our system. If you have additional questions, concerns, or suggestions, please do not hesitate to contact Bellinda Conte at 210-297-1087 or Wendy Solberg at (210) 667-8931.

Sincerely yours,

David M. Siegel, M.D., JD, FACEP, FACP
Interim Regional Chief Medical Officer, Texas Facilities
Tenet Healthcare Corporation

 

  
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